# How many billable hours per year

## Calculate annual working time: How many hours is your employee ready to work?

How much time do employees spend at work? And how much of this working time is really spent on customer billable projects? These are questions that you should ask yourself over and over again, for example when calculating your staffing requirements or asking an employee about a raise. As soon as you get the Calculate annual working hours there are a few things you should consider.

1. What lost work do you have to take into account?
2. How can you calculate the annual working time?
3. Why working time is not the same as working time
4. How much is the annual working time in the case of part-time employment?
5. Which guideline values ​​can you use for the calculation?
6. Calculate working time - when is it important?
7. What limits does the legislator set for working hours?

### Which lost work do you have to take into account?

The year has 12 months or 52 weeks. But that's not all working hours: every week has a weekend. There are 104 days that are not worked. If you do work, for example in the hospitality industry, then you need to compensate for your free time elsewhere during the week.

Public Holidays: Some federal states have more of them than others. How many vacation days are agreed in the employment contract? How often are employees sick and is there frequent training courses planned in the company? Is the agreed weekly working time 38, 39 or 40 hours? Does anyone work part time?

### How can you calculate annual working hours?

104 days of the year belong to the weekend. Public holidays: approx. 10 - some of which fall on a weekend, for example at Christmas - so approx. 8. The employee is on vacation for 30 days. Sick days - of course, this varies from person to person and also within the industries. A cold, a dental operation, a sports accident or an accident at work: a few days come together quickly. We are simply counting on 10 days of absence due to illness.

That means: Approx. 152 days are free. If there are 213 days left, with 5 working days per week, that means: You can fully plan an employee for 42.6 weeks a year. You may send him or her on training for another half a week, then stay 42 weeks.

An agreed working time of 40 hours per week results in 1,680 working hours. If 38 hours of weekly working time are in the contract, this is the one Can be used for 1,596 hours.

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### Why working time is not the same as working time

Even the hours calculated in this way cannot be completely planned with customer orders, because there are still a lot of things in the company that devour time. Workrooms and desks have to be tidied up, things organized and, for example, materials have to be reordered. Team meetings, works meetings, etc. are not directly related to an end product, but have to do with the working atmosphere and productivity as a whole. So you also have to calculate that in order to plan how many jobs you need to keep an employee working at full capacity.

### How much is the annual working time in the case of part-time employment?

Part-time work entails deviations in the public holidays and average sick days. Since there are different models for part-time work, the respective annual working hours are also calculated separately:

• Daily attendance
• Block work
• Part week

### Calculate annual working time with reduced working day

For the Calculation of the annual working time For employees who work daily in the company, you use the same calculation method that was already carried out above. You only reduce the number of hours per working day on the invoice.

### Calculate annual working time for block work

The amount of working hours, weeks and days per year are to be created individually for the block work model. You also have to take into account the different number of vacation times and public holidays with this model.

### The partial work week

In the same way, in the case of the two or three-day week, for example, the total number of working days per year and thus the working hours derived from them change. Here, too, it is important to include the smaller number of vacation periods as well as the different number of public holidays.

### The average calculation - which guide values ​​can you use?

If you use the Calculate annual working hours and you need a quick calculation for this, then you can fall back on general average values. Because every year not only has a different number of public holidays. Other criteria also contribute to a different number of working days per year. Therefore you can with one short-term calculation of the annual working time basically the following guide values use:

 Working days per week 5 Working weeks per year 52 Working days per year 260 Holidays on working days 10 holidays 30 Sick days 5 More failures 3 Total number of working days 212 Working hours daily 8 Total working hours 1.696

Finally, subtract 25% from the calculated working time to take unproductive times into account. This includes, for example, meetings or one-on-one discussions. As a result, you will receive one for a full-time employee annual total of 1,272 working hours.

### Calculate working time - when is it important?

The calculation of working time is not only used for billing wages, personnel planning or the calculation of customer projects. In Germany, employers and employees must also comply with the provisions of the Working Hours Act ArbZG with regard to working hours. The purpose of the law is to ensure the safety and health protection of employees. In addition, it would like to improve the framework conditions for the flexibility of working hours. In addition, the Working Hours Act strengthens the protection of Sundays and public holidays as non-working days, which are intended to serve as a time of rest and spiritual exhilaration for employees. The Working Hours Act specifies the framework conditions for the regular times in which employees may be employed.

### What requirements does the law make for calculating working hours?

The law stipulates which times must be taken into account when companies calculate the working hours for their employees. Accordingly, the period from the beginning to the end of the professional activity belongs to the working time. This does not include breaks or driving times to or from work. If an employee has several employers, the respective working hours must be added together. Any work that lasts more than two hours during the night is part of night work and must be treated as such. Night time is between 11 p.m. and 6 a.m.

### What limits does the legislator set for working hours?

The legislature has specified precise limits for working hours that must be adhered to by both employers and employees.

### How long can the work last?

Accordingly, employees are usually allowed to do so per day no longer than eight hours work. As an exception, the daily working time can be extended to a maximum of ten hours. However, this only applies provided that the regular working hours are usually not exceeded within six months.

### How much break do employees have to have?

Within a working time of between six and nine hours, at least one break of at least half an hour, set in advance, must be observed. If a working day lasts longer than nine hours, it must contain at least a 45-minute break. No employee is allowed to work longer than six hours without a break. Employers have the right to deduct work breaks when calculating working hours for an employee's salary.

### What are the intervals between working days?

The rest period between working days must also be observed. After a working day you have to at least eleven hours must have passed before the next working day can start again. There are numerous exceptions to this, for example for doctors, in gastronomy or in transport companies and in agriculture. However, the shortened rest periods must be compensated for by additional rest periods within a calendar month. The additional rest periods count as working time compensation and must not be counted as part of vacation.

### How can night workers and shift workers calculate their working hours?

For night work and shift work, the legislature calls for a “humane organization of working hours”. Night work may also not exceed eight hours at a time. Exceptionally, it can only be extended to a maximum of ten hours if the average working time of eight hours is normally observed within a calendar month. For night work, the collective bargaining agreements usually provide for appropriate compensation payments, so that the hours worked on the night shift are usually paid higher than the daily working hours. If the employment contract does not provide for night surcharges for wages, the employer must grant his night-working employee a reasonable number of paid days off as compensation. The days off are considered regular working days and must not be added to the vacation days.

### How do employees on Sundays and public holidays calculate their working hours?

In many cases, such as in the emergency and rescue services or the fire brigade, but also for the functionality of authorities or courts and in many other industries, work can be done on Sundays or public holidays. The ArbZG stipulates that the regular limits for daily working hours must also be observed during working hours on Sundays and public holidays. Also need for every employee free of work for at least 15 Sundays a year being held. For every work assignment on a Sunday, employees must be given an additional day of rest as a replacement, which must be granted within 14 days. For work on a public holiday, employees are also entitled to an additional day of rest, which must be planned within eight weeks. In these cases, the additional rest days, as well as the days off for night or shift workers, count as regular working days, which are included in the calculation of the working hours.